Free Interactive Tool

Landlord Inventory Template
Builder

Build a professional inventory and schedule of condition, room by room, in your browser. It saves on your own device as you go — then print it, save it as a PDF, or download a blank Word, Excel or PDF template to fill in by hand. Free, no sign-up.

⚡ Ready in minutes 🔒 Saved on your device only 🇬🇧 England · RRA 2025 📅 Reviewed September 2026

Prefer a blank template to print?

Download the same inventory as a ready-to-fill document — no email, no sign-up. Or build yours below and it will save on this device.

DOC

Word templateEditable .docx

XLS

Excel templateTab per room .xlsx

PDF

PDF templatePrint & fill by hand

Step 1 · The basics

Property & tenancy details

Your entries save automatically in this browser, on this device only — nothing is uploaded. Clearing your browser data removes them.

Property address

Landlord / agent name

Tenant name(s)

Tenancy start date

Date of inventory / check-in

Inventory completed by

Step 2 · Meters & safety

Meter readings & safety alarms

Record meter readings on the day and test the alarms with the tenant present.

Electricity meter (reading & serial)

Gas meter (reading & serial)

Water meter (if fitted)

Keys / fobs issued

Smoke alarm — one on every storey of the property.

Carbon monoxide alarm — required in every room used as living accommodation that has a fixed combustion appliance (boiler, wood burner, gas or oil fire). The only exception is a gas cooker.

Step 3 · Room by room

Inventory & condition

Add each room, then list what's in it and its condition. Photograph anything you note and reference the photo in the comments column.

Step 4 · Sign-off

Overall condition & agreement

General condition of the property at check-in

Tenant comments (the tenant has up to 7 days to review and note anything they disagree with)

Why this matters: since Section 21 "no-fault" evictions were abolished on 1 May 2026, landlords in England must prove a specific ground to recover possession, and deposit deductions are decided on evidence. A signed, dated inventory backed by photos is one of your most important documents.

Also free

Read the full guide

See a worked example, what to photograph, and how the inventory protects your deposit deductions and Section 8 possession case.

Read: The UK Landlord Inventory Guide →

Landlord Inventory TemplateBuilder